Minutes: Regular Board Meeting

Carried

Regular Board Meeting

Date : Tuesday, March 17, 2015

Start time : 10:00 AM

Location : Catholic Education and Conference Centre, Peace River, AB

Minutes

CALL TO ORDER

Chair Lavoie called the Regular Board Meeting to order at 10:01

a.m. in Peace River, Alberta.

Board Chair

Trustees

Fisher, M. Michaud, R. David,? B. Wright, F. Cailliau and V.

Gayton;

Superintendent

B. Turpin;

Assistant Superintendent

Taplin;

Secretary-Treasurer

Recording Secretary

Absent: Vice-Chair

K. Whalen

PRAYER

Trustee?Lizée led the meeting in a group?prayer.

ADOPTION OF AGENDA

Resolution #RB20150317.1001

Moved By: Ryk David

MOVED:??

the Board adopt the?agenda for?the?(2015/03/17)

Regular Board Meeting?with the following amendment:

Appoint Ad Hoc Committee re: Glenmary School

Modernization (#20150316001)

ADOPTION OF MINUTES

Resolution #RB20150317.1002

Moved By: Carmelle Lizée

MOVED:

?the Board adopt the minutes of the (2015/02/18)

Regular Board Meeting, as presented.

Mental Health Capacity

Projects - Assistant

Superintendent J. Taplin

(BOARD PD (Division Level))

Assistant Superintendent Taplin provided a presentation on the

Mental Health Capacity Projects which is made up of the?Project

PEACE serving the community of Peace River since 2006 and

HOSTS serving the community of High Prairie since 2007.???The

acronym for PEACE is P -?partnership, ?E - encouraging, A?-

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asset- based,?C - capacity for a?lifelong journey, E?- enabling

students.? The acronym for HOSTS stands for?Helping Our

Students To Succeed.?? Assistant Superintendent Taplin gave an

overview of the Mission and Objectives of the Projects.

Assistant Superintendent Taplin noted the funding for the

Project?has been?guaranteed for the next three years and? looks

forward to continuing the work? of the project.?

Chair Lavoie thanked? Assistant Superintendent Taplin for his

presentation and noted the Board?appreciates the good work he is

doing with the projects.

Community Engagement

Course

(BOARD PD (Division Level))

Superintendent Turpin provided information regarding the "

"?course.?Superintendent

Foundations for Public Participation

Turpin recommended that two trustees along with

Communications Coordinator Bekevich and Superintendent

Turpin attend the next course being offered October 26-30, 2015,

in Edmonton.??

The Board agreed to the recommendation and directed

administration to bring this item back for further discussion at

the?May Board Meeting.

Annual Support Staff

Meetings

(REGULAR BUSINESS)

Superintendent Turpin provided the Board with a schedule of

meetings to be held with?Division support staff and explained due

to the delay in the signing of the Collective Agreement,?the Annual

Meeting with Support Staff had been put on hold.??Individual

meetings have been scheduled to meet with?support staff at each

school site.? Superintendent Turpin and Secretary-Treasurer Diaz

will attend and are inviting the trustee from the ward to attend as

the Board is?responsible for staff remuneration.?

The schedule of meetings was reviewed and trustees were

assigned as follows:

May 19 - Glenmary School - 3:30 - Chair Lavoie

May 21 - Good Shepherd School - 3:30 - Chair Lavoie

May 26 - École Providence School - 12:00 noon - Trustee Fisher

May 26 - St. Andrew's School - 3:30 - Trustees Lizée and Wright

?May 27 - St. Stephen's School - 3:30 - Trustee David

May 28 - Holy Family School - 12:00 noon - Trustee Gayton

May 28 - Rosary School - 3:30 p.m. - Trustee Michaud?

Glenmary Trip to Paris,

France, April 2015

(REGULAR BUSINESS)

Resolution #RB20150317.1003

Moved By: Vivianne Gayton

MOVED:

the Board give final approval for the Glenmary Trip to

Paris, from April 3 - 10, 2015, as per Administrative Procedure

260 Co- and Extra-Curricular Activities.

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St. Andrew's Trip to

Germany/Italy/Switzerland

2015

(REGULAR BUSINESS)

Resolution #RB20150317.1004

Moved By: Carmelle Lizée

MOVED:

the Board give final approval for the St. Andrew's School

Trip to Germany, Italy and Switzerland on April 3 to 12, 2015, as

per Administrative Procedure 260 Co and Extra-Curricular

Activities, ?with the proviso that attending Sunday Mass be added

to the itinerary.

Workshops Supporting

the Implementation of the

Education Act and

Regulations

(REGULAR BUSINESS)

Superintendent Turpin informed the Board that ASBA Consultant,

Terry Gunderson, has been?assigned to our Division to?give the

workshop to review the Board policies and procedures to support

the implementation of the Education Act and Regulation and had

provided possible dates.

The Board directed administration to contact Mr. Gunderson and

schedule the workshop on June 5, 2015, at 10:00 a.m.

Ad Hoc Committee re:

Glenmary School

Modernization

(REGULAR BUSINESS)

Resolution #RB20150317.1005

Moved By: Carmelle Lizée

MOVED:

the Board strike an?Ad Hoc Committee?for the?Glenmary

School Modernization and appoint?Trustees Whalen, Lavoie,

Fisher and Gayton.?

Board Faith Retreat Day -

March 24, 2015

(MEETINGS)

It was the concensus of the Board to?hold it's?Board Faith

?Retreat? Day at the Belle Petroleum on March 24, 2015, at 10:00

a.m. .

Strategic Planning

Meeting Notes of March 3,

2015

(MEETINGS)

The Board reviewed the Strategic Planning Session notes of

March 3, 2015.

Resolution #RB20150317.1006

Moved By: Margaret Michaud

MOVED:

the Board adopt the?Strategic Priorities, as presented.

Resolution #RB20150317.1007

Moved By: Vivianne Gayton

MOVED:

? the Board adopt the Vision Statement with the

recommended amendments and that Policy 1 Division

Foundational Statements be amended to reflect the amendments.

Request for a

Teacher-Board Advisory

Committee Meeting

(MEETINGS)

The Board reviewed the request to reactivate the Teacher-Board

Advisory Committee from a teacher .

The Board?believes the work of the C2 Committee and the work of

the Teacher-Board Advisory Committee is very similar and feels

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there would be duplication of work?and recommended that the C2

Committee have representation from each school.?

The Board directed?Chair Lavoie to send a letter to the teacher

providing an explanation of the mandate of the C2 Committee

and, at this time, the Board will not reactivate the Teacher-Board

Advisory Committee because the Board believes?it would be a

duplication of work.

May School Council

Meeting

(MEETINGS)

As requested at the October 21, 2014,? meeting with School

Council?Chairs and the Board, a meeting was scheduled with

School Council Chairs?from 6:30 p.m.?to 8:00?p.m. on May 12,

2015, at Central Office.

Joint Meeting with MD

and Town of High Prairie

April 15, 2015

(MEETINGS)

Superintendent Turpin informed trustees that the Board of the

High Prairie School Division and the Board of Holy Family CRD

will meet at 11:00 a.m. prior to the meeting at noon with the Town

of High Prairie and the MD of Big Lakes on April 15, 2015.? ? The

meetings will be held at the Town Office in High Prairie.? ?

Chair Lavoie, Trustees David, Lizée, Michaud, Cailliau, and

Fisher, Superintendent Turpin and Secretary-Treasurer Diaz will

attend.?

Meeting with McLennan

Town Council

(MEETINGS)

As requested by the Town of McLennan, the Board scheduled a

meeting with the Town of McLennan on April 14, 2015, at 7:00

p.m.?at?École Providence School in McLennan.? Chair Lavoie,

Trustees Lizée, Michaud, Cailliau, David, Wright and Fisher will

attend.?

The meeting was recessed at 11:50 a.m. for lunch.

The meeting was reconvened at 12:45 p.m.

In Camera

(IN CAMERA)

Resolution #RB20150317.1008

Moved By: Vivianne Gayton

MOVED:?

the meeting continue?

In-Camera

, at 12:45 p.m.,

pursuant to Section 197 of the Municipal Government Act, 2000,

Chapter M-26 and amendments thereto, and Division 2 of Part 1

of the Freedom of Information and Protection of Privacy Act,

Revised Statutes of Alberta 2000, Chapter F-25 and amendments

thereto, to discuss Privileged Information with regards to?Expelled

Student, Wind Project?and Support Staff.

Trustee Cailliau declared a conflict of interest and left the

meeting.? Jody and Jim were excused.

Resolution #RB20150317.1009

Moved By: Vivianne Gayton

MOVED:

the meeting continue

in public

1:50 p.m.

Trustee Cailliau returned to the meeting after the?Support Staff

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discussion.

Assistant Superintendent Taplin and Communications Coordinator

Bekevich returned to the meeting at 1:50 p.m.

Resolution #RB20150317.1010

Moved By: Carmelle Lizée

MOVED:

the Board approve the?adjustments to the?Central

Services?Support Staff Salary Grid, effective April 1, 2015, and the

Managerial Support Staff, Computer Technician Support Staff,

Maintenance Support Staff and School-Based Support Staff

Salary Grids effective September?1, 2015, ?and an adjustment to

support staff benefits, effective September 1, 2015,?as

presented.??

Trustee Cailliau abstained from voting.

Resolution #RB20150317.1011

Moved By: Margaret Michaud

MOVED:

?the Board approve the annotation on the Direct Sales

Agreement with 1646658 Alberta Ltd. for the purchase of

electricity.

Resolution #RB20150317.1012

Moved By: Fay Cailliau

MOVED

: that the Board not participate in the optional prepayment

and electricity rebate program offered to school boards from the

Bull Creek Wind Project.

Superintendent's Report -

March 2015

(SUPERINTENDENT'S REPORT)

Superintendent Turpin highlighted the development of ?2015-2016

Division calendar and the Communications Coordinator's report

on Media Stats.

Communications Coordinator, Jody Bekevich, provided a Draft

Power Point presenting the Division Profile?for the Board's use in

community engagement presentations.? Trustees provided

feedback and final edits will be made.

Secretary-Treasurer

Report - March 2015

(SECRETARY TREASURER'S REPORT)

The Secretary-Treasurer's report was received as information.?

Secretary-Treasurer Diaz reported on the meeting she attended

with Superintendent Turpin in Edmonton regarding

Draft?Standards for Education Service Agreements and provided

an overview of the timelines and requirements for aligning

Education Services Agreements with the new Education Act.

ASBA Zone 1 Meeting -

March 26, 2015

(ASSOCIATION BUSINESS)

Trustee Gayton reported on the Zone Executive Meeting held

on?February 26,? 2015.??ASBA Zone 1 representatives were asked

to?get feedback from their Boards regarding the ?Edwin Parr

Selection?Process,?Hosting Board arranging Professional

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Development for Zone Meetings and creating an?Advocacy

Committee.? The Board was in agreement?that the Edwin Parr

Selection would be more efficient if it was done electronically,

interviewing nominees could be done by using videos.??? The

Board was in?agreement that hosting boards could arrange the

Professional Development sessions as long as the sessions are

more general and pertain to everyone in attendance.?? The Board

was also in favor of an Advocacy Committee.?

Boards will be asked to vote on these items at the upcoming

ASBA Zone 1 Meeting on March 26, 2015, in High Prairie.

Board Calendar

(CHAIR'S REPORT)

Chair Lavoie reviewed the Board calendar.?? Hand Games

Tournament at Holy Family School on March 20, 2015, at 10:00

a.m. will be added to the calendar.

ACSTA Blueprints

Conference April 28 - May

1, 2015

(ASSOCIATION BUSINESS)

Trustee Cailliau and Michaud will attend the Blueprints

Conference in Kananaskis.

Board Annual Work Plan

(CHAIR'S REPORT)

Chair Lavoie reviewed the Board Annual Work Plan.

2015-02-18 Board Meeting

Feedback

(CHAIR'S REPORT)

The Board Meeting feedback was received as information.

Spotlight on

Programming

(CHAIR'S REPORT)

Trustee Gayton's article "Spotlight on Programming" was received

as information.

Ad Hoc Committee: Ecole

Providence School

Viability

(STANDING COMMITTEE REPORTS)

Committee Chair Fisher reported on the results of the electronic

meeting of March 10, 2015.?

Resolution #RB20150317.1013

Moved By: Gary Fisher

MOVED:

the Board continue to support École Providence School

in its operation of an ECS to grade 6 school for the 2015-2016

school year.?

C2 Committee Update -

March 16, 2015

(STANDING COMMITTEE REPORTS)

Trustee Gayton provided an update on the C2 Committee meeting

held?on March 16, 2015.? ?Trustee Gayton noted that the Lead

Teacher of the Committee, ?Mr. John Wiedrick, has been doing an

exemplary work and?should be commended.

Archdiocesan Pastoral

Council Meeting Update

(OTHER COMMITTEES)

Trustee Fisher provided the Board with the Congress Alive

Prayer, Agenda, and Goals and Strategies.? Trustee Gayton will

attend the Congress, Trustee Fisher as an Archdiocesan Pastoral

Council member and Trustee Lizeé as a representative of

Deanery 2.? Superintendent Turpin will also attend and four

Division staff members John Kuran, Faith Permeation

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Coordinator, Krista Veitch, Victoria Cornick, Sandy Campbell

(alternate) ?and Patrick McLean.

New Monthly Evaluation

Form for March Meeting

(BOARD MEETING EVALUATION

FORM)

Chair Lavoie reminded trustees to complete the form.

CLOSING PRAYER

Chair Lavoie closed the meeting with a prayer.

ADJOURNMENT

Resolution #RB20150317.1014

Moved By: Ryk David

MOVED:

the meeting be adjourned at 4:02 p.m.

___________________________________???????????? ___________________________________

CHAIR?????????????????????????????????????????????????????????????????????????????????? SECRETARY-TREASURER

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