Minutes: Regular Board Meeting

CARRIED

Regular Board Meeting

Date : Tuesday, April 16, 2013

Start time : 10:00 AM

Location : Catholic Education and Conference Centre, Peace River, AB

MINUTES

CALL TO ORDER

Chair Lavoie called the Regular Board Meeting to order at

10:07 a.m. in Peace River, Alberta.

Board Chair

Vice-Chair

C. Lizée, D. Valiquette, M. Michaud and V. Gayton;

Trustees

B. Turpin;

Superintendent

Assistant Superintendent

Taplin,

Secretary-Treasurer

H. Diaz,?

Absent:

Trustees

B. Wright and R. David.

PRAYER

Chair Lavoie?led the meeting in a group?prayer.

ADOPTION OF AGENDA

Resolution #RB20130416.1001

to adopt the?agenda for? the

Trustee? Valiquette MOVED:

(2013/04/16) Regular Board Meeting with the following

amendments:

St. Andrew's School - Tender for Partial Re-Roofing

(#20130415003)

Tender for Partial Re-Roofing at Central Office and

Rosary (#20130416001)

Tender for the Purchase of Division Computers

(#20130416002)

ADOPTION OF MINUTES

Resolution #RB20130416.1002

?the Board adopt the minutes of the?

Trustee Lizée MOVED:

(2013/03/19) Regular Board Meeting, as presented.

CSBA CONGRESS 2013

(PROFESSIONAL DEVELOPMENT )

Registration information was provided for the 2013 CSBA

Congress in Vancouver.? If anyone is interested in attending,

please advise administration.

Page 1 of 7

CARRIED

CCSTA AGM - WINNIPEG

(PROFESSIONAL DEVELOPMENT )

Registration information was provided for the CCSTA Annual

General Meeting in Winnipeg.?If anyone is interested in

attending, please advise administration.

BOARD CALENDAR

(REGULAR BUSINESS)

Chair Lavoie reviewed the Board Calendar and noted the

rescheduling of the TBAC meeting and the cancellation of the

April 18

th?

?and 19

?Negotiations Committee Meetings.

Chair Lavoie and Trustee Gayton will attend the Budget

Pooling meeting on April 17

.??? The Learning Fair will be

added to the month of May.

BOARD ANNUAL WORK

PLAN

(REGULAR BUSINESS)

Chair Lavoie reviewed the Board Annual Work Plan for April

and May.???

2013-2014 SCHOOL YEAR

CALENDARS

(REGULAR BUSINESS)

The number of operational days was reviewed.???The Board

discussed maintaining the?same number of Operational Days

for all school calendars in the Division.?

Resolution #RB20130416.1003

?the Board approve the 2013-2014

Trustee?Lizée?MOVED:

school year calendars for Peace River/Manning/Grimshaw,

High Prairie/McLennan, Valleyview and Holy Family Cyberhigh

School, in principle, and that the calendars?be aligned?to 197

Operational Days and brought back for final approval at the

May Board Meeting.

LETTER FROM LESSER

SLAVE LAKE INDIAN

REGIONAL COUNCIL

(REGULAR BUSINESS)

The Board reviewed the? letter from? the Lesser Slave Lake

Indian Regional Council of March? 21, 2013.? The Board's

understanding is that at the moment the?representatives of the

Lesser Slave Lake Indian Regional Council are suspended

while they perform an internal review and,? therefore, ? the

appointed trustee is suspended.? Superintendent Turpin will

seek a legal opinion regarding the letter and the?effect on the

quorum.

DRAFT ATA/GOA

FRAMEWORK AGREEMENT

(REGULAR BUSINESS)

The Board reviewed the Minister of Education's Draft Comfort

Letter dated March 20, 2013, the Draft Agreement Briefing

Notes of March 21, 2013, the Summary of the Comfort Letter

Provisions and the News Release of April 11, 2013.?

Resolution #RB20130416.1004

Trustee Lizée MOVED: the Board rescind motion number

RB20130319.1014.

Resolution #RB20130416.1005

the Board support the ATA/GOA

Trustee Michaud MOVED:

Draft Framework Agreement??with the following?reservations:

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CARRIED

the government's involvement with??local bargaining,?

?being held to 907?instructional hours for?teacher

contracts?could be limiting to smaller schools.

Trustee Whalen requested a recorded vote.

Votes:

Favour:

Dianne Lavoie, Carmelle Lizee, Denise Valiquette,

Margaret Michaud, Vivianne Gayton

Opposed:

Kelly Whalen

Absent:

Beatrice Wright, Ryk David

LEARNING STRATEGIES

ACQUIRED COURSE

(REGULAR BUSINESS)

Resolution #RB20130416.1006

??the Board of Trustees of Holy

Vice-Chair Whalen MOVED:

Family Catholic Regional Division No. 37 ?approve the

acquired?course "Learning Strategies" developed by the

Calgary Catholic Board of Education, Learning Strategies

15-3(3 Credits)/15-5 (5 Credits), 25-3 (3 Credits)/25-5 (5

Credits), 35-3 (3 Credits)/35-5 (5 Credits),? from September 1,

2013, until August 31, 2014.

IN CAMERA

(IN CAMERA)

Resolution #RB20130416.1007

that the meeting continue

Trustee Valiquette MOVED: ?

, at 11:39 a.m., pursuant to Section 197 of the

In-Camera

Municipal Government Act, 2000, Chapter M-26 and

amendments thereto, and Division 2 of Part 1 of the Freedom

of Information and Protection of Privacy Act, Revised Statutes

of Alberta 2000, Chapter F-25 and amendments thereto, to

discuss Privileged Information with regards to?In Camera items:

Personnel, Expelled Students, Bear Spray Incident.

Resolution #RB20130416.1008

the meeting continue in public at

Trustee Valiquette?MOVED:?

12:16 p.m.

Resolution #RB20130416.1009

: the Board approve the request for

Trustee Valiquette?MOVED

?leave of absence for? D. Welligan, from?May 12, 2013 to May

31, 2012, ?without pay or benefits.

ASSISTANT

SUPERINTENDENT, JIM

TAPLIN - LEARNING

COACH, DAVID STEWART

(SENIOR ADMIN REPORT)

Assistant Superintendent, Jim Taplin, introduced David

Stewart, Learning Coach at 12:55 p.m. to give trustees?a

presentation on the work of the learning coaches in the

Division.?? David gave an overview of what a typical week?

would involve.? The Learning Coaches work with teachers.?

Spencer Pinnock specializes in ?Math and Technology, Valerie

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CARRIED

Norman specializes in?FNMI Education, ?David is ?Literacy and

Arts? and Mary Briand? New Teachers, Growth Mindset,

Inclusive Classroom Environment.?Their focus is to?support

teacher to grow in their profession.? The main focus is

?classroom management, ?curriculum and planning,

?instructional planning and assessment.?

David answered questions from the Board.? Chair Lavoie said

that?she has been hearing really good things and thanked

David at 1:30 p.m.?

Trustee Lizée commented that the Learning Coaches are the

best thing that has happened in our Division.

?Chair Lavoie thanked Assistant Superintendent, Jim Taplin,

?for arranging the presentation.

SUPERINTENDENT'S

REPORT

(SUPERINTENDENT'S REPORT)

Superintendent Turpin provided a report for the months of

March and April and noted she has added a monthly Power

School report which shows the number of students who have

registered in a school and the number of students who have

left.

Superintendent Turpin also reported she received a letter from

the Aboriginal Interagency Committee requesting an increase

in the donation for the Annual Powwow from $,2000.00 to

$5,000.00 and informed trustees that the donation will remain

at the same level of $2000.00.

The Superintendent's Report was received as information.

SECRETARY-TREASURER'S

REPORT - MARCH 2013

(SECRETARY TREASURER'S REPORT)

The?Secretary-Treasurer's report was received as information.?

Resolution #RB20130416.1010

?the Board fund the Special

Vice-Chair Whalen?MOVED:

Assessment for the 99

Street Road Base and Pavement

Replacement and the Water Distribution Infrastructure

Replacement at Good Shepherd School in the Town of Peace

River?as a one-time payment to the Town of Peace River in the

amount of $43,588.43 and that?it be funded by Capital

Reserves.?

The Board directed administration to send a letter to the Town

of Peace River and?inform them that the Division would have

appreciated enough notice and?that a breakdown of the costs

for the local improvements should have been provided to Holy

Family CRD No. 37.

The Board directed administration to request more information

regarding the structural investigation which was done at St.

Stephen's School with Alberta Infrastructure.?

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CARRIED

TENDER FOR PARTIAL

RE-ROOFING AT CENTRAL

OFFICE AND ROSARY

(SECRETARY TREASURER'S REPORT)

Resolution #RB20130416.1011

?the Board approve the tender

Trustee Valiquette?MOVED:

from Bond-A-Ply,?for the Partial Re-Roofing Project at the Holy

Family Catholic Education and Conference Centre, at the rate

of $39,275.00 plus GST and that the funds be taken from

Capital Reserves.

Secretary-Treasurer Diaz provided, for information only, ?the

Partial Re-Roofing Project at Rosary School awarded to

Standard Roofing and Exteriors Ltd. for $22,934.00 plus GST.?

Only one bid was received.

ST. ANDREW'S SCHOOL -

TENDER FOR PARTIAL

RE-ROOFING

(SECRETARY TREASURER'S REPORT)

Resolution #RB20130416.1012

?the Board approve the tender

Trustee?Lizée?MOVED:

from?Bond-A-Ply, at the rate of $131,529.00?plus GST, for the

St. Andrew's School Partial Re-Roofing Project Areas L and G.

TENDER FOR PURCHASE

OF DIVISION COMPUTERS

(SECRETARY TREASURER'S REPORT)

Resolution #RB20130416.1013

the Board approve the Tender

Vice-Chair Whalen MOVED:

from Dell?for 81 laptops at the rate of $63,804.51 plus GST.

Resolution #RB20130416.1014

Trustee Gayton MOVED:?the Board approve the tender

from?Dell for 52 desktop computers at the rate of $37,040.64

plus GST.

TRUSTEE RECRUITMENT

(CHAIR'S REPORT)

Trustee Election packages from ACSTA and ASBA are

available.??Superintendent Turpin will provide Trustees with

copies to bring to a Sunday Mass in their communities.?

The ASBA website also?has good information to use for trustee

elections.??Superintendent Turpin and the Communications

Coordinator will develop an action plan for recruitment and

forward it to trustees.

INVITATION TO LEARNING

FAIR

(CHAIR'S REPORT)

Trustees are invited to attend the?Learning Fair on May 7

from

11:00 a.m. to 1:30 p.m. at Good Shepherd School.??? The

Division is holding a Logo Contest for the Learning Fair and

asked for a trustee to sit on the selection committee.?

Vice-Chair Whalen volunteered to sit on the committee.??The

Selection Committee will meet on April 25, 2013, at 10:00

a.m.?at Central Office.

AD HOC COMMITTEE RE

SUPPORT AND

PROMOTION OF

Chair Lavoie and Trustee Michaud?will sit on the Ad Hoc

Committee re: Excellence in Support and Promotion of

Aboriginal Education.? Trustee David will also?be invited to

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EXCELLENCE IN

ABORIGINAL EDUCATION

(STANDING COMMITTEE REPORTS)

serve on this committee.

ACSTA/ASBA POLICIES,

BYLAWS AND

RESOLUTIONS REVIEW

COMMITTEE

(STANDING COMMITTEE REPORTS)

The ACSTA/ASBA?Policies, Bylaws and Resolutions Review

Committee will meet immediately following the Board Meeting

on May 22, 2013, to review the bylaws and resolutions for the

Spring General Meeting in June.? Trustees Lizée, Valiquette

and?trustees attending the Spring Meeting will attend.?

AD HOC COMMITTEE RE

LOBBYING FOR HOLY

FAMILY REPLACEMENT

SCHOOL

(STANDING COMMITTEE REPORTS)

Trustee Gayton gave a verbal report on the meeting held in

Grimshaw on April 5, 2013, ?with?Alberta Infrastructure,

the?Town of Grimshaw and Peace River SD#10.? The meeting

was to discuss the Capital Plans of the school divisions

and?possible scenarios for?development around the multiplex.? ?

Trustee Gayton requested the Chair and Vice-Chair?meet with

herself and?a group of parents from Holy Family School

Council.? Trustee Gayton will notify them with a date.

JOINT USE COMMITTEE -

PEACE RIVER

(STANDING COMMITTEE REPORTS)

Vice-Chair Whalen reported on the April 9, 2013?Joint Use

meeting held regarding Green Space Maintenance in Peace

River schools.??Vice-Chair Whalen's?report was received as

information.

ASBA ZONE 1 MEETING

(OTHER COMMITTEES)

Trustee David?will report at the May Board Meeting.? Trustee

Gayton reported she volunteered to be on the Zone 1 Bylaw

Review Committee and noted that the Zone Chair?requested

Chair Lavoie and Trustee Wright report on the ASBA First

Nations, Métis and Inuit Task Force they sit on.?

ASBA ZONE 1 FRIENDS OF

EDUCATION AWARD

(OTHER COMMITTEES)

One suggestion for a nomination?for the Friends of Education

Award?was the?Knights of Columbus.?Superintendent Turpin

will?discuss this?with?Principals.? This item will be brought back

to the May Board Meeting.

ASBA SPRING GENERAL

MEETING

(ASSOCIATION BUSINESS)

Chair Lavoie, Trustees Gayton, Valiquette, and Michaud will

attend the ASBA Spring General Meeting.

ACSTA BOARD OF

DIRECTORS' MEETING -

APRIL 4 - 5, 2013

(ASSOCIATION BUSINESS)

Trustee Valiquette?gave a report of the ACSTA Board of

Directors' ?meeting she attended on April 4 and 5, 2013 in

Edmonton.? Lakeland School Division has?offered to host the

Catholic?Conference in Cold Lake and reported that ?May 9

World Catholic Education Day.

Resolution #RB20130416.1015

the meeting continue In camera

Trustee Valiquette MOVED:?

at 3:20 p.m.?pursuant?to Section 197 of the Municipal

Government?Act, 2000, Chapter M-26?and amendments

thereto,?and Division?2 of Part 1 of the Freedom of Information

and Protection?of Privacy Act, Revised Statutes of Alberta

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CARRIED

2000, Chapter F-25 and amendments thereto,

to?discuss?Privileged Information with regards to the?ACSTA

litigation.

Resolution #RB20130416.1016

The meeting continue in public at

Trustee Valiquette MOVED:

3:28 p.m.

BOARD MEETING

EVALUATION FORM

Chair Lavoie asked trustees to complete the Board Meeting

Evaluation form.

ROUND TABLE

Round table discussion was held.

CLOSING PRAYER

Chair Lavoie closed the meeting with a prayer.

ADJOURNMENT

Resolution #RB20130416.1017

? the meeting be adjourned at

Vice-Chair Whalen MOVED:

3:35 p.m.

___________________________________???????????? ___________________________________

CHAIR?????????????????????????????????????????????????????????????????????????????????? SECRETARY-TREASURER

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